HR Assistant

JOB DESCRIPTION

Post Title: HR Assistant

Grade: Support Staff Scale 4

Reporting to: Director of HR and Organisational Development

Our Mission

‘Come questioning, go seeking, grow’

The Post

An exciting opportunity for a HR Assistant has arisen at The Henley College. This role actively supports the Human Resources team covering all aspects operations, recruitment and training and development. The successful applicant will be able to gain a wide array of knowledge and experience across all areas of the HR function. You will be expected to interact with staff at all levels in the College for the purpose of delivering accurate, appropriate and timely HR administrative support and documentation.

 Key Responsibilities

• Carry out the administration of recruitment, including advertising, shortlisting and interviews and the new starter induction
• Co-ordination of on-boarding process for new employees, ensuring all right to work documentation and employee data is uploaded onto systems including the Single Central Record
• Preparation of new employee contracts and associated paperwork including contractual changes.
• First point of contact for all HR queries via the HR inbox and drop ins.
• Co-ordination of employee checks, DBS checking process, probation reviews and appraisals.
• Updating and assisting the HR Officer with calculation including annual leave.
• Administrator for HR information system (adding new starters, leavers etc), ensuring all employee records are fully up to date and signatures obtained where necessary.
• Support in HR Audit checks of employee data to ensure integrity of data is maintained.
• Assisting with monthly payrolls for all employees, including collecting, calculating and entering data on Cintra.
• Administration of the Smartlog training platform
• To support in the modernisation of the function by collating HR files and filing paperwork.
• To carry out administrative duties relating to staff development including maintaining records of staff attending internal and external courses and staff development programmes and supporting with the purchase orders.
• To support specific HR projects as required, including staff wellbeing and engagement and training programs.

General Responsibilities

• Comply with any rules and regulations which the College may from time to time issue, to ensure the efficient operation of its business and the welfare and interest of its employees and learners.
• Work flexibly and efficiently to maintain the highest professional standards and to promote and implement the policies of the College.
• To ensure adherence to all College policies and procedures including Staff Code of Conduct, Safeguarding, Keeping Children Safe in Education and IT Policy and procedures.
• To work to the College quality standards and systems within the context of the College quality systems.
• To ensure continuous professional development (CPD) requirements as specified by the College and that may be identified during college processes, for example Developmental reviews.
• To undertake such other duties and responsibilities as are appropriate to this level of post.

Essential Skills

• Discrete, and able to maintain high levels of confidentiality and diplomacy.
• High level of accuracy with excellent attention to detail.
• Working knowledge of GDPR and how it applies to this role.
• High level organisational and administrative skills, with a problem-solving attitude.
• Flexible approach to workload in a busy environment, with the ability to multi task and prioritise.

Desirable Criteria

CIPD qualified

Previous experience working in an HR department in educational establishments

Terms of Employment

Tenure of post: Permanent, All Year Round

Start Date: ASAP

Hours Per Week: 37 hours per week

Annual leave: 20 days, plus 8 bank holidays, plus 4 closure days

Salary: From £22,353.00 per annum

Benefits you can Enjoy

• LGPS Scheme. This is an employee and employee contributory pension scheme.
• Amazing range of continued professional development to support your career path including teacher training
• Free onsite gym
• Free Car Park on both sites and Good public transport
• Wellbeing offering to support your physical, mental and financial health through our EAP.

Disclosure

Please note - Early applications are encouraged. We reserve the right to close this vacancy earlier than stated should we source a suitable candidate before the closing date.